Graduate Policies and Procedures
Many undergraduate student policies and procedures also apply to graduate students. It is important for graduate students to familiarize themselves with these policies. Included among them are policies related to Tuition, Financial Aid, Registration/ Deregistration, Academic Grievance/Appeals, Campus Communications, Business Office, Campus Police/Parking, Schedule Changes (add/drop), Incompletes, and Course Cancellations. The policies listed in this section apply to specific graduate programs. Please refer to your advisor or the appropriate graduate office for further information.
Admission to the Graduate Program
Students must certify that all information contained on their admission application is correct and complete to the best of their knowledge. Those withholding and/or giving false information on the application may be ineligible for admission or later subject to dismissal.
Transfer of Credits MEd:
- Eight (8) semester or twelve (12) quarter hours of related graduate work with a grade of ‘B’ or better from another institution may be credited toward the Master of Education Degree upon approval by a committee comprised of three faculty members.
- While all graduate classes successfully completed at
- other accredited academic institutions may be considered for transfer, only those with a clear relevance and unmistakable parallel with current University of Rio Grande Graduate courses can be credited toward our degree program.
- Workshop credits are non-transferable, and do not count toward graduate degree requirements.
- To be accepted, all transfer credits must be earned from an accredited institution within the past seven years.
Coursework and Clinical/Practicum
- The following are policies of the University of Rio Grande Master of Education in Classroom Teaching program that apply to all students in the program. Students should see their academic advisor or the Graduate Coordinator if there are any questions regarding these policies.
- To maximize the impact of the graduate program on the student, the graduate student must progress sequentially through the required coursework in both the core and the concentration.
- To receive consideration to transfer coursework, the student must provide the Head of Teacher Education an official transcript from the institution that granted the original credits and a syllabi/course description with the relevant course title and number of credits.
- Twenty-four (24) of the thirty-two (32) semester hours must be University of Rio Grande courses. The last eight (8) hours of coursework must be taken at the University of Rio Grande.
- The student must complete all of the requirements of the Master of Education degree core and concentration areas, as well as the final assessment activity (paper, project, presentation, etc.) within a seven-year period. Any courses older than seven years will not apply toward graduation.
- The student must fulfill all clock-hour requirements for clinical and practicum experiences.
Commencement Ceremony is held only once per year at the end of Spring Semester; however, degrees are posted each semester after successful completion of coursework and Oral Exit Exam.
- Upon registering for last coursework, obtain graduation packet from Graduate Office.
- Apply for graduation and pay appropriate fees. Deadlines: July 15 for summer posting; November 15 for fall posting, and January 15 for spring posting.
- Contact Advisor to schedule Oral Exit Exam.
Graduate Student Responsibility
- The graduate student is responsible for declaring a concentration area within the first semester of attendance. The student must formalize this declaration when applying for admission to candidacy. Following official assignment of an academic advisor, based on this declaration, the graduate student is responsible for discussing degree requirements with that academic advisor. Together they are to develop a plan for proceeding through the program. Both the graduate student and the academic advisor will sign this plan, which will be sent to the Graduate Office for permanent file. The student should confer with his/her academic advisor on a regular basis to assure continuous progress. In some cases, a student will be assigned an additional faculty member to serve as the project advisor. The project advisor, academic advisor, and graduate student will collaborate to ascertain that all program requirements are met. During their coursework, if a student and advisor determine that a change in concentration is needed, the student will complete a Declaration of Change form in the Graduate Office.
- The student must assume responsibility for knowing the requirements and policies of the Graduate Program at the University of Rio Grande. In no case will a requirement be waived or an exemption granted because a student pleads ignorance of the requirement or asserts that his/ her advisor or other authority did not inform the student of the requirement. While the School of Graduate Studies and the student’s advisor will endeavor to aid in every way possible, the responsibility for meeting requirements stated in this Catalog rests with the student.
Professional Demeanor Standard
Graduate students are expected to maintain high professional and ethical standards, such as, but not limited to:
- Regard for individual worth and dignity.
- Support the principles of individualization (respect for uniqueness), acceptance (respect for individual worth and difference), self-determination (respect for individual choice), and empowerment.
- Integrity, accountability and general ethical conduct.
- “Good Moral Character” meaning the combination of personal traits of honesty, integrity, attention to duty, forthrightness, and self-restraint that enables a person to discharge the duties of the teaching profession fully and faithfully.
A graduate faculty member shall notify the appropriate School Chair in writing if a student violates this standard. The faculty member will include the specific perceived violation accompanied by supporting documentation.
The School Chair will inform the student in person of the alleged violation. The student will have the opportunity to explain the situation.
If the School Chair determines that the student potentially violated the standard, he/she will convene a three person ad hoc committee to review all the relevant documentation, to meet with the student, and to render one of the following decisions: no action taken, probation with specific conditions to be met for reinstatement, or immediate dismissal from the program.
The student may appeal the decision to the Graduate Appeals Committee. A copy of the decision of the Graduate Appeals Committee will be placed in the student’s file in the Graduate Record’s Office. The decision is the final step in the appeals process; therefore, no further appeals shall be permitted.
Retention Standards for Graduate Students
MEd Students: Graduate MEd students must maintain a grade point average of 3.0, continue to meet the professional demeanor standard, and complete their program within seven years. A grade of ‘D’ or ‘F’ is not acceptable. These classes will not count toward graduation and must be repeated. MEd students must have a minimum 3.25 grade point average to graduate.
Academic Probation and Suspension
Graduate students who have completed more than 8 semester hours and have fallen below the 3.0 grade point average will be placed on “Academic Probation.” Students who earn a grade point average of less than 3.0 for two consecutive semesters will be placed on “Academic Suspension” and will be unable to enroll in additional graduate courses. Students on “Academic Suspension” may apply for readmission after one full semester of suspension.
Because of the complexities of enrollment, registration and the staffing of on-line and classroom courses, requests for particular faculty members or class sections cannot be accommodated.
Students are expected to attend classes and are accountable for work missed as a result of absence from class for any reason. The attendance policy for each course is the prerogative of the instructor. Students should be sure they understand the Attendance policy for each course at the beginning of the term.
Classroom and on-line work is expected to reflect a student’s own efforts. Students should not provide works for other students or accept work completed by other students. Students must also be careful in utilizing information from others, especially in term papers and reports. Plagiarism involves the use of another person’s ideas or words without noting the source. The use of a term paper or report for more than one class should be cleared with the instructor. With the first instance of dishonesty, a student may be dropped from a course with a failing grade upon recommendation for the instructor or subject to other sanctions. A second instance may result in suspension from the University.
The Commencement Ceremony is held only once per year at the end of Spring Semester; however, degrees are posted each semester. Upon registering for their last coursework, students should contact the appropriate graduate office for the deadline to apply for graduation. Students are reminded that it takes time to review Master’s Projects with the care they warrant. Therefore, deposit of approved Master’s Projects during the regular academic year (Fall Semester, Spring Semester) to the Project Advisor is required four weeks prior to the end of the semester in which the student graduates. Students intending to graduate during the summer must consult their project advisor for determination of deadlines for submission of the Master’s Project.
Program Scope and Sequence
The graduate student is required to work with the academic advisor in planning a graduate program. The courses should be taken in numerical order except where otherwise recommended by the academic advisor. No workshop course will be applied against graduation requirements.
Each student is assigned to an academic advisor that provides assistance in preparing semester class schedules appropriate to the student’s declared concentration. Prior to class registration each semester, students will meet with their advisor for schedule approval. The advisor will approve their schedule and release the advising hold.
Graduate students must meet several deadlines to graduate. All graduating students should make an appointment with their academic advisor before or during the first week of the last semester to ascertain deadlines and to ensure that all coursework is or will be completed by the end of the final term. Once this is completed, the student is responsible for contacting the Graduate Office for an audit request.
A portfolio for MEd candidate is started in EDT 57901 Portfolio for Intervention Specialist and EDT 50201 for Educational Leadership. The faculty has developed a portfolio handbook to assist MEd candidates in gathering artifacts during their Core and Concentration courses. The portfolio is developed by the MEd candidates to reflect knowledge, skills, and dispositions centering on the School of Education’s Conceptual Framework. The portfolio is assessed by faculty and external evaluators at benchmarks identified in the MEd Education Portfolio Handbook. Although the MEd candidates gather artifacts during their entire program, they develop the portfolio during the appropriate portfolio course. The portfolio is given final assessment by faculty and is used at the Oral Exit Exam.
Student and Advisor Responsibilities
The MEd graduate student is responsible for declaring a concentration area within the first semester of attendance. The student must formalize this declaration when applying for admission to candidacy. Following official assignment of an academic advisor or mentor, based on this declaration, the graduate student is responsible for discussing degree requirements with that academic advisor. Together they are to develop a plan for proceeding through the program. Both the graduate student and the academic advisor will sign this plan, which will be placed in the student’s advising file. The student should confer with his/her academic advisor on a regular basis to assure continuous progress. In some cases, a student will be assigned an additional faculty member to serve as the project advisor. The project advisor, academic advisor, and graduate student will collaborate to ascertain that all program requirements are met.
Graduate Student Responsibility
The student must assume responsibility for knowing the requirements and policies of the Graduate Program at the University of Rio Grande. In no case will a requirement be waived or an exemption granted because a student pleads ignorance of the requirement or asserts that his/her advisor or other authority did not inform the student of the requirement. While the School of Graduate Studies and the student’s advisor will endeavor to aid in every way possible, the responsibility for meeting requirements stated in this Catalog rests with the student.