Standards of Academic Progress

An undergraduate/graduate student is considered to have made satisfactory academic progress for maintaining financial aid eligibility in a course of study if the following schedule is maintained:

Successful completion means a student has received a minimum grade of “D-”. Grades of F, DF, NF, NW, U, I (Incomplete), or W (Withdraw) are not considered completed courses.

Grade notations counted in attempted for completion rate:

  • Successful completion means a student has received a minimum grade of an A, B, C, D, P, or S.
  • Grades of F, DF, NF, NW, U, NG, I (Incomplete), or W (Withdraw) are not considered completed
  • Courses not included in the calculation of completion rate for SAP are courses which the student takes as an audit (Spring 2020 exceptions listed below).
  • Transfer credits appearing on a student’s transcript are counted as attempted hours to determine completion rate.

*Hours attempted includes all hours pursued, earned, dropped and failed. All of these hours are counted as attempted even if the student did not receive aid.

*Spring 2020 Only: Courses dropped after March 5, 2020, as a result of COVID-19 will not count as attempted or completed. These grades are designated on the transcript as “IC”.

*Spring 2020 Only: Courses with a grade of “I” (Incomplete) as a result of COVID-19 related circumstances will not count as attempted or completed.

Maximum Time Frame

A student may receive financial assistance for a certificate or degree program at a maximum of 150% of the required semester hours. Remedial courses will count toward the 150% of the semester hours to complete the program of study (major).

Treatment of Special Coursework

  • Transfer Credits: Transfer credits appearing on the URG transcript are counted for completion rate and maximum timeframe.
  • Remedial Coursework: undergraduate students can take up to 30 hours of remedial coursework, and these hours
  • are considered in the calculation based on the SAP grade notations previously listed
  • Consortium Agreements: coursework taken at other institutions via consortium agreements are assigned “Academic Affairs” courses, will be assigned grades, and will be counted for completion rate and max timeframe
  • “I” GRADES: An “I” (incomplete) will be considered an “F” until a letter grade is assigned in its place. It is the student’s responsibility to notify the Financial Aid Office of the grade change. (Spring 2020 exceptions listed above)
  • SEEKING ADDITIONAL DEGREE PROGRAMS– Title IV federal financial aid is generally awarded to undergraduate students for the completion of one degree. Students who are seeking an additional degree may do so at the student’s own expense. However, if the student has just-cause that validates his/her decision to seek an additional degree, the student may appeal to the Financial Aid Office to request federal aid for an additional degree/certificate. Students may only appeal once to receive aid for an additional degree/certificate program.
  • REPEATED COURSES-Repeated courses which were previously failed are counted in hours pursued and, if successfully completed, hours earned.

SAP Statuses:

  • Eligible: meeting all requirements for SAP
  • Suspension: assigned to students who fail to meet the required GPA and/or completion rate at the time of their annual SAP review. Students on suspension are not eligible to receive Title IV aid.
  • Probation: assigned to students who regain financial aid eligibility due to an appeal and who can reasonably be expected to meet SAP standards by the end of the subsequent payment period. Probation is also assigned to students who regain eligibility due to an appeal. These students will be provided a GPA and completion rate goal that will let them know what is required of them to be making progress at the next review.
  • Warning: Students who do not meet the Completion Rate or Minimum GPA required will be on one semester warning period. If the Completion Rate and/or GPA is still below the SAP requirements after the warning period, then the student’s financial aid will be suspended.
  • Nearing Max Timeframe: status assigned to students who are within 30 credits of reaching their maximum timeframe.
  • Maximum Timeframe Suspension: assigned to students who meet or exceed their maximum attempted hours. Students on suspension for maximum timeframe are not eligible to receive SAP affected aid.

Warning and Probationary Status

  • Probationary and warning students will be advised to enroll in a Focus on Success LA10303 course, which is designed for “at-risk” students to help develop a strategy towards becoming a successful college student.

Regaining Eligibility

  • Students who are suspended due to GPA or completion rate remain ineligible for SAP affected aid until both their GPA and completion rate are at or above the minimum levels. Ineligible students continue to be monitored annually, and will be returned to “Eligible” if they are meeting all standards at the time of a review.
  • Students who self-correct during a term that SAP is not reviewed can be returned to “Eligible” only if they self-report.
  • Students can also have their aid reinstated upon an approval of a SAP appeal.